![]() ![]() Type instructions for staff to work registrations or other stations (do a walk through in your head and add lots of details) ![]() Send Participant names to speakers if needed Reconfirm with speakers or if you have hosts touch base with hosts to ensure everything is all set with speakers Turn in Guarantee’s to facility (usually this is at the 3 business days before event time) Print Invoices (alpha order) and put in folders Make stickers for tops of folders if needed – with name and information of participants Any detail lists or reports to make each section function.Start tracking registrations each day canceling duplicates, double checking paymentsĬreate hot list of critical phone numbers.Start creating a pile of things that need to go with you in one spot.Let facility know who VIP’s / Speakers are if appropriateĬreate Checklist of what you need to pack for event (keep adding to it as event gets closer).Email billings to balance dues to try to collect all money before event.Double check to ensure payments have been made.Review Menus and setups – make sure they still work based on current registrations ![]()
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